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ITAR Compliance

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Issues and Challenges

International Traffic in Arms Regulations (ITAR) compliance is required by the U.S. Government for all manufacturers, exporters, and brokers of defense articles, defense services or related technical data. For a company to become ITAR compliant, they must register with the State Department's Directorate of Defense Trade Controls (DDTC) along with fully understanding and abiding by the ITAR for all applicable United States Munitions List (USML) goods or services.

With the increase in global business, more companies are requiring that their supply chain trading partners be ITAR certified or ITAR compliant. In these situations, suppliers are certifying that they operate in accordance with the ITAR when they accept being a supplier for the USML prime exporter.

Exports include both physical products shipped to foreign countries, and "deemed exports" of controlled knowledge or intellectual property to foreign persons, both in the U.S. and abroad. Unless authorization licenses or special exemptions are obtained, ITAR requires that the exporter of record only share these items with U.S. persons and organizations.

Complying with ITAR is a difficult task with stringent requirements on managing agreements, licenses, and other obligations, including record keeping, document version control, visitor management, and information security. The failure to comply with these ITAR requirements can result in fines, denial of further exporting privileges, and jail terms for the violator, company executive and board members.

How Amber Road Can Help

Amber Road's Global Trade Management (GTM) software and services help companies support and comply with ITAR. Our solutions automate the necessary ITAR export compliance and transactional functions including country controls, restricted party screening (RPS), license determination and tracking, document generation, and auditing. We also provide a comprehensive export compliance review process that draws on our extensive body of trade content - Global Knowledge®. Using a configurable and comprehensive set of validation rules, the system executes a series of compliance checks to validate products against the regulations of the countries involved. Audit trails and complete management reporting promote compliant and efficient export trade processes.

Whether you're dealing with dual-use goods or exporting products subject to DDTC's ITAR and USML regulations, our solutions deliver increased compliance, enhanced ITAR process efficiencies and reduced corporate risk.

Features Benefits
Document Management Automatically generate the appropriate shipping documents based upon configured business rules
Apply customer, product, or country specific destination control language based upon business rules
Create, modify, and preview the list of documents that will be sent for certain transaction types
Global License Determination Automatically determine appropriate export license disposition of transactions (Orders, Shipments, etc.) based on the ECN, ITAR, HS, country of import, country of export, other transactional data, and current regulatory content
Global Trade Content Up-to-date repository of export and import regulations for 147 countries including dual use and military regulations
License Management and Usage Tracking Capture license details with respect to products, customers, countries, etc. to allow for automation of license selection
Automatically select appropriate license based upon business rules
Configurable workflow to allow for manual license selection where appropriate
Automatic license decrementing of value, quantity, etc.
License tracking linked to associated transaction (Order, Shipment, etc.)
Questionnaire Management Capture specific and relevant information from sales team and/or customers to determine product end use
Create new or modify existing questionnaire templates
Incorporate branching logic within questionnaires
Define weighted scoring rules for each question
Restricted Party Screening Screen customers, suppliers, and other trading partners against 570+ restricted party lists from governments worldwide
Select or deselect which lists to use for more efficient screening
Configurable algorithms for increased accuracy and low false positive hit rate
Receive daily updates to international restricted party lists and perform automatic re-screening of existing partners
Technology Control Plan Detailed Client Data Security Plan in place

Trade Compliance

Conducting global trade is enormously complex due to regulatory controls and reporting requirements. Companies must stay in compliance.

Amber Road’s solutions automate all compliance functions. Our solution performs restricted party screening against blacklists, determines import and export license requirements, generates shipping documents to file with government agencies and creates a complete audit trail.

KEY CUSTOMERS

AgilentCiscoOxbowTE ConnectivityXylem

"The Amber Road system gives us the certainty that we can trade compliantly around the world."

 

Global Head of Sourcing & Compliance
Electrocomponents

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